Visitor Policy

Southeast Polk Community School District welcomes visitors and encourages all parents to actively participate in their children’s educational experience. To ensure we are able to maintain a safe learning environment, the district uses Raptor, a visitor management system, to screen all visitors against serious offender registries in all 50 states and establish a consistent sign-in process across the district. The system helps track who is in every school building at all times, which is a critical part of keeping our students and staff safe. The system reads a visitor’s driver’s license or other approved identification and compares information to a database of serious offenders (sex offenders, etc.). The system alerts building administrators if a match is found or prints a visitor’s sticker badge if no match is found. The sticker badge will identify the person as an approved visitor and include the date, time, and a picture of the visitor.

How it Works

  • Visitors will check-in at the main office/front entrance upon arriving and present a valid state-issued ID.
  • The office staff will scan the ID through the Raptor system, which only pulls the visitor’s name, date of birth, and photo for comparison with a national database of serious offenders (sex offenders, etc.). No other personal identifying information is saved.
  • If no match is found, the system will print a visitor’s sticker.
  • The visitor must wear the sticker during their visit and it must be visible. These badges must be worn at all times while on the school grounds. School personnel have been directed to escort anyone not wearing a badge to the office. Visitors must check-in and receive a visitor badge each time they visit.
  • The self-expiring sticker will identify the person as an approved visitor and include the date and time and a picture of the visitor.
  • Visitors will need to check out at the main office prior to leaving. Visitor badges will be collected, and office staff will destroy the badges so they cannot be reused.
  • Children who do not have a valid ID may be allowed to visit as long as they are accompanied at all times by an adult who has completed the ID process and been issued a badge.